Processing payroll remotely can be stressful. When setting up — and authorizing — individual batch payments, it can be reassuring (and sometimes necessary) to have an extra round of approval. After all, an extra pair of eyes never hurt anyone.
RemotePass is pleased to introduce our Payroll Approval settings. With this optional feature, you can make it so that all payroll payments have to be approved by the contract owner before payments are made.
Not only does this give you peace of mind as a finance professional but it also means that managers have the final say before payroll is sent, reducing the scope for individual human error.
In this article, we’ll dive into the details of Payroll Approval, so that you can make use of this powerful setting — and secure your payroll payments even further.
What Is the Payroll Approval Setting?
Payroll Approval is a new optional setting on your RemotePass account which puts in place an added layer of security for payments before they are processed. When this setting is enabled, the Owner of a Contract in RemotePass must approve individual payments before they are processed. They also have the option to decline payments, too.
This setting is designed to give robust approval processes, giving greater fiscal control and diligence — which can be tailored to the needs of your organization. By enabling this setting, organizations can rest assured that their payroll has been through the necessary levels of review and approval before it leaves the company bank account.
How Does Payroll Approval Work?
First of all, to enable this setting, Admins need to:
- Go to Company Settings.
- Click on the Payroll Approval tab.
- Switch on the Payroll Approval toggle.
Then, once enabled, you can review and approve individual payments as follows:
- Open the Contract Details page and select the Payments tab
- Approve or Decline payments individually. Please note, a Declined payment cannot be reversed.
In addition to this, you can also Review and Approve payments in bulk. To do so:
- Go to the Activity page.
- Click on the Review button, under the Pending Review bloc.
- Select the payments you wish to approve and click on the Approve button.
Once you have approved payments, they will be added to the Payments Due section. Admin and Accountant roles will then be able to process all approved payments.
It’s essential to note that:
- Only the Admin role can approve all payments, while other users such as HR, Accountants, and Managers can approve payments if they are assigned as Approvers in the Contract. This restriction ensures that payments are not approved by unauthorized personnel and helps maintain proper financial control.
- You can always view who approved payments under the Payments tab of the Contract, by clicking on the three dots next to each payment.
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Try RemotePassTry RemotePassProcessing payroll remotely can be stressful. When setting up — and authorizing — individual batch payments, it can be reassuring (and sometimes necessary) to have an extra round of approval. After all, an extra pair of eyes never hurt anyone.
RemotePass is pleased to introduce our Payroll Approval settings. With this optional feature, you can make it so that all payroll payments have to be approved by the contract owner before payments are made.
Not only does this give you peace of mind as a finance professional but it also means that managers have the final say before payroll is sent, reducing the scope for individual human error.
In this article, we’ll dive into the details of Payroll Approval, so that you can make use of this powerful setting — and secure your payroll payments even further.
What Is the Payroll Approval Setting?
Payroll Approval is a new optional setting on your RemotePass account which puts in place an added layer of security for payments before they are processed. When this setting is enabled, the Owner of a Contract in RemotePass must approve individual payments before they are processed. They also have the option to decline payments, too.
This setting is designed to give robust approval processes, giving greater fiscal control and diligence — which can be tailored to the needs of your organization. By enabling this setting, organizations can rest assured that their payroll has been through the necessary levels of review and approval before it leaves the company bank account.
How Does Payroll Approval Work?
First of all, to enable this setting, Admins need to:
- Go to Company Settings.
- Click on the Payroll Approval tab.
- Switch on the Payroll Approval toggle.
Then, once enabled, you can review and approve individual payments as follows:
- Open the Contract Details page and select the Payments tab
- Approve or Decline payments individually. Please note, a Declined payment cannot be reversed.
In addition to this, you can also Review and Approve payments in bulk. To do so:
- Go to the Activity page.
- Click on the Review button, under the Pending Review bloc.
- Select the payments you wish to approve and click on the Approve button.
Once you have approved payments, they will be added to the Payments Due section. Admin and Accountant roles will then be able to process all approved payments.
It’s essential to note that:
- Only the Admin role can approve all payments, while other users such as HR, Accountants, and Managers can approve payments if they are assigned as Approvers in the Contract. This restriction ensures that payments are not approved by unauthorized personnel and helps maintain proper financial control.
- You can always view who approved payments under the Payments tab of the Contract, by clicking on the three dots next to each payment.
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